Artificial Intelligence (AI) Policies

Jurnal Penelitian | Politeknik Penerbangan Surabaya

Responsible use of artificial intelligence, transparency, scholarly accountability, research integrity, and confidentiality in academic publishing.

Policy Overview

Contents

1. Use of AI Tools by Authors

Authors may use AI-assisted tools during manuscript preparation when such use is transparent, responsible, ethical, and consistent with the journal's publication requirements.

Permitted assistance may include language editing, grammar improvement, readability enhancement, translation, reference formatting, and other appropriate supporting activities.

AI-assisted technologies must not replace the authors' original intellectual contribution, scientific reasoning, critical analysis, or interpretation of research findings.

Authors remain fully responsible for evaluating, verifying, editing, and approving all content prepared or modified with the assistance of AI.

1.1. AI Authorship

AI tools and AI-assisted systems cannot be listed as authors or co-authors under any circumstances.

Authorship requires intellectual contribution, the ability to approve the final manuscript, responsibility for the accuracy and integrity of the work, and accountability for the published research.

Because AI systems cannot fulfill these responsibilities, all listed authors must be human individuals who satisfy the journal's authorship requirements.

2. Disclosure of AI Use

Authors must disclose the use of AI or AI-assisted tools during manuscript preparation and related research activities, in accordance with the journal's existing transparency requirements.

Disclosure applies to relevant uses such as language editing, grammar improvement, text generation, translation, image-related applications, data analysis, coding assistance, and other AI-supported activities.

The disclosure should identify:

• The name of the AI tool or system used.
• The version of the tool, where available.
• The purpose and nature of its use.
• The manuscript component or research activity supported by the tool, where relevant.

2.1. Disclosure During Double-Blind Peer Review

Jurnal Penelitian applies a double-blind peer-review process. Accordingly, disclosure of AI use must not compromise the anonymity of authors during manuscript review.

At initial submission, authors should provide the required AI disclosure through the separate title page or a confidential communication to the editorial office using the journal's submission system.

An AI-use statement may also appear in the anonymized manuscript when it contains no author names, institutional details, identifying acknowledgments, or other information that could compromise double-blind review.

The editorial office is responsible for ensuring that confidential author-identifying information is not unnecessarily disclosed to reviewers.

2.2. Disclosure in the Final Published Article

Following manuscript acceptance, the required AI-use statement should be included in the Acknowledgments section of the final article, consistent with the journal's established AI disclosure policy.

Authors must ensure that the final disclosure accurately reflects how AI-assisted tools were used in the preparation or development of the work.

2.3. Examples of AI Disclosure

These examples are illustrative. Authors must provide statements that accurately describe their actual use of AI and must not make disclosures for activities that did not occur.

2.4. No AI Use

Authors who did not use AI tools in manuscript preparation are not required to provide a declaration of non-use.

If authors prefer to declare this explicitly, they may include the following optional statement:

Failure to disclose relevant AI use may constitute a breach of publication ethics and may result in appropriate editorial action.

3. Generative AI in Figures, Images, and Artwork

Jurnal Penelitian does not permit the use of generative AI or AI-assisted tools to create or alter images in submitted manuscripts, except under the specific circumstances described in this policy.

Prohibited image manipulation may include generating, introducing, removing, moving, obscuring, or materially altering features within an image or figure in ways that could affect the authenticity or interpretation of the content.

3.1. Permitted Basic Image Adjustments

Conventional adjustments to brightness, contrast, or color balance may be acceptable when they do not obscure, eliminate, fabricate, or misrepresent information present in the original image.

The journal may use image forensics tools or specialized software to assess suspected image irregularities when appropriate.

3.2. Exception for Research Design and Methods

An exception may apply when AI-assisted image generation, processing, or interpretation forms an integral component of the research design or methodology.

Examples include research that uses AI-based imaging methods to generate, process, analyze, or interpret underlying research data.

In such cases, authors must describe the use of AI in the Methods section with sufficient detail to support transparency and reproducibility.

The methodological description should include, where relevant:

• The purpose of AI use within the research methodology.
• The name and type of AI model, software, or tool.
• Model version, software version, and extension numbers where applicable.
• The manufacturer or developer of the relevant tool.
• The procedures used to generate, modify, analyze, or interpret images.
• Information necessary to evaluate the reliability and reproducibility of the method.

Authors must comply with the applicable software usage conditions and provide appropriate attribution for relevant materials.

The editorial office may request original or pre-AI-adjusted images, underlying data, or composite source files when needed to assess the authenticity or integrity of submitted research materials.

3.3. Graphical Abstracts and Artwork

The use of generative AI or AI-assisted tools to produce artwork for submitted manuscripts, including graphical abstracts, is not permitted under the journal's existing policy.

3.4. Exception for Cover Art

Generative AI may be used for the production of cover art in certain circumstances, subject to prior permission from the journal editor and publisher.

Authors must demonstrate that all necessary rights and permissions have been secured and ensure appropriate attribution of the materials used.

This exception applies specifically to approved cover artwork and does not automatically authorize the creation of manuscript figures or graphical abstracts using generative AI.

4. Author Responsibility and Accountability

Authors remain fully accountable for the scientific accuracy, originality, validity, ethical compliance, and overall integrity of submitted manuscripts, regardless of whether AI tools were used.

All AI-assisted outputs must be critically evaluated and verified before inclusion in a manuscript.

Authors must take appropriate measures to identify and correct:

• Fabricated or inaccurate references and citations.
• Incorrect scientific statements or unsupported conclusions.
• Misleading or biased interpretations of research findings.
• Plagiarized, improperly attributed, or copyrighted material used without permission.
• Fabricated, falsified, or otherwise misrepresented research data.
• Errors in AI-assisted coding, calculations, or analytical outputs.

Manuscripts generated entirely or predominantly by AI without adequate human scholarly oversight or required disclosure may constitute unethical publication practices.

Authors must not present AI-generated content as independently verified scientific evidence when the necessary verification has not been conducted.

AI assistance does not exempt authors from complying with the journal's policies on authorship, plagiarism, copyright, research ethics, and data integrity.

5. Use of AI in Peer Review

Peer reviewers are expected to evaluate submitted manuscripts independently and objectively, using their own scholarly knowledge, expertise, and professional judgment.

Manuscripts under review, supplementary materials, research data, editorial correspondence, and unpublished findings are confidential.

Reviewers must not upload confidential manuscript content to AI platforms or external AI services without explicit editorial authorization.

Reviewers must not use generative AI tools to produce peer-review assessments in place of their own independent scholarly evaluation.

5.1. Limited Non-Content Assistance

AI-assisted tools may be considered for limited non-content activities, such as grammar improvement or language refinement of a review report, provided that manuscript confidentiality is fully maintained.

Reviewers who use such assistance must disclose its use to the editor and must ensure that confidential manuscript material is not exposed to unauthorized AI systems.

5.2. Reviewer Accountability

Reviewers remain personally responsible for the accuracy, fairness, confidentiality, and scientific quality of their review reports.

The editorial office reserves the right to reject or disregard review reports produced through inappropriate or undisclosed use of AI tools.

These requirements apply in conjunction with the journal's Peer Review Process and Publication Ethics Policy .

6. Editorial Use of AI

Editorial personnel may use appropriate AI-assisted tools for selected administrative and technical support activities.

Such activities may include similarity screening, formatting assessment, language assistance, and other non-decision-making tasks, where permitted by the journal's procedures.

Editors must protect confidential manuscript materials and avoid disclosing unpublished information to unauthorized AI services.

AI systems must not make manuscript acceptance or rejection decisions.

Editorial assessment, management of research integrity concerns, reviewer selection, and publication decisions remain under the responsibility of qualified human editors.

Consistent with the journal's editorial governance, the Editor-in-Chief retains final responsibility for acceptance and rejection decisions, with appropriate delegation and management of conflicts of interest.

7. Ethical Considerations and Bias Prevention

The use of AI-assisted technologies must not compromise scholarly integrity, fairness, transparency, accuracy, or respect for the rights of individuals involved in research and publishing.

Authors, reviewers, and editors should remain aware that AI-generated outputs may contain inaccuracies, inappropriate assumptions, cultural or contextual bias, misleading information, or offensive material.

Users of AI tools must critically assess their outputs and avoid relying on them as substitutes for independent academic judgment or appropriate methodological verification.

Special care is required when AI-assisted systems are used in activities involving personal data, confidential research information, human participants, or safety-sensitive subjects.

AI-generated or AI-assisted material must not be used to misrepresent research participants, fabricate evidence, introduce discriminatory interpretations, or undermine the credibility of scientific findings.

8. Violations and Consequences

Inappropriate, misleading, or undisclosed use of AI tools may constitute a violation of the journal's publication ethics requirements.

Examples of potential violations include:

• Presenting substantial AI-generated content as original human scholarship without appropriate disclosure.
• Using AI tools to fabricate or falsify research data or findings.
• Submitting fabricated references, citations, or scientific claims generated by AI.
• Using AI to create or manipulate images contrary to the journal's restrictions.
• Failing to disclose relevant AI assistance as required by this policy.
• Disclosing confidential manuscripts or editorial materials to unauthorized AI services.
• Using AI in ways that violate the journal's authorship, originality, or research integrity requirements.

8.1. Editorial Actions

Depending on the nature, severity, and established circumstances of the violation, Jurnal Penelitian reserves the right to:

• Request clarification, additional documentation, or corrective revisions.
• Reject a manuscript before publication.
• Issue an appropriate correction or other post-publication notice.
• Retract a published article when justified by serious integrity concerns.
• Inform the authors' affiliated institutions when necessary and appropriate.

8.2. Investigation and Procedural Fairness

Suspected violations will be evaluated through the journal's established publication ethics procedures.

Editorial assessments should consider relevant evidence, the seriousness of the concern, and any appropriate clarification or documentation provided by the parties involved.

Where appropriate, authors will have an opportunity to respond before significant editorial action is determined.

The journal may consult relevant COPE guidance when investigating suspected misconduct and determining proportionate responses.

Additional provisions on investigation, complaints, appeals, corrections, and retractions are described in the Publication Ethics Policy .

9. Policy Review and Updates

Jurnal Penelitian recognizes that AI technologies and their applications in scholarly publishing continue to evolve.

This policy will be reviewed periodically and may be updated to reflect technological developments, evolving research integrity requirements, relevant scholarly publishing guidance, and applicable institutional policies.

The journal remains committed to supporting responsible innovation while maintaining human accountability, fairness, transparency, confidentiality, and the integrity of scientific research.

Any substantive policy revisions will be managed through the journal's established editorial governance.

10. References

The journal's AI policy is informed by recognized scholarly publishing guidance and policy statements, including the following materials cited in the existing journal policy.

Related Journal Policies

This policy should be read together with the journal's established publication ethics, manuscript submission, peer review, and originality requirements.

Commitment to Responsible AI Use

Jurnal Penelitian supports the responsible and transparent use of artificial intelligence in scholarly communication. AI-assisted technologies may support academic activities but must never replace human intellectual contribution, independent scientific judgment, ethical accountability, or editorial responsibility.